Room set-up and layout
- Liaise with the executive on the planning and hosting of functions and events
- Manage, coordinate and follow up with requestors for events requirements.
- Take charge of the appropriate layout of meeting and function rooms.
- Coordinate the changing of room layout upon request from user.
- Ensure that tablecloth and shirting are changed regularly and as and when required.
- Send soiled tablecloth and shirking to Linen Department for washing.
- Track and monitor tablecloth and shirting usage.
- Manage and operate AV equipment during major events as and when required.
- Deliver required equipment for loan to other departments as per schedule.
- Collect the equipment on loan to centralized location.
- Ensure that all AV equipment and others items are in working conditions.
- Trouble-shoot and arrange for breakdowns and defects of AV systems to be rectified promptly
- Conduct assets inventory according to pre-determined scheduled and report to Executive for any discrepancies that are detected.
- Track and record foldable table and chair usage.
- Conduct stock check on beverages/cutlery/stationery regularly and arrange for replenishment whenever required.
- Any other duties as assigned by the Supervisors / Managers.
Facility Reservation System
- Manage all bookings/block bookings of facility from users through the Facility Reservation System.
- To generate Facility Booking report daily before shift for event support for the day.
- To add/edit profile of new users and create/restrict access rights upon instruction from Executive.
- To generate monthly report of facility usage for the month to Executive by the 3rd of each month.
WSH
- To be aware of safety and health hazards in his/her work and work environment.
- To ensure compliance to the local legislation and other requirements pertaining to Environment Protection and Workplace Safety and Health.
- To comply with work instructions and procedures.
- To observe safety in the course of his/her work. To execute work in a safe manner without endangering self and others.
- To follow hazard identification and risk control procedures.
- To put on necessary PPE as trained, when required.
- To report any incident/accident to the supervisor immediately.
GENERAL
- Provide excellent customer service at all times.
- To maintain a high standard and project a professional image at all times.
- To demonstrate ownership and maintain a high standard of professionalism at assigned work area.
- To participate in learning and development programmes organized by the Company or the facility.
- To comply with the Standard Operating Procedures (SOP) and any other procedures as set out by the Company or the facility.
- To observe customer’s protocol and to extend courteous service to the customer.
- To attend and complete all requests before end of shift
REQUIREMENTS
- GCE ‘O’ Level with at least 2 years of relevant experience in handling events/functions.
- Possess a good command of English and must be IT-savvy.
- Possess knowledge and ability to operate audio-visual (AV) equipment would be advantage.
- Able to work independently and thrive in a fast paced challenging environment.
- Able to do appropriate room set-up (layout and equipment) for all functions/events.
- Must have experience in event management and AV management.
- Good interpersonal and communication skills.
Working Hours:
5.5 days per week, rotating off day
7am - 4pm/ 9 am - 6pm and 7am - 11am / 9am-1pm
