1. AUTHORITY
•Monitor and retain the overall implementation of the SMS within the Fleet Teams and the assigned fleet.
2. RESPONSIBILITY
•Ensure the safe operation of the assigned fleet in compliance with the Company requirements as well as with existing international Rules and Regulations
•Provide a link between the Company and those on board of the assigned fleet
•Be fully conversant with:
the Company’s QHSE policies
the Company’s management system tools such as the SMS
•Monitor and emphasize that the standards and requirements defined within the SMS are understood,implemented and enforced within the assigned Fleet Team and the vessels under the responsibility of the relevant team
•Monitoring the safe operation and pollution prevention activities of the vessels in the assigned fleet
•Being an expert in the application of the company QM – as such and based on the CAPA(Corrective & Preventive Action) approach continuously review the SMS for improvements and its proper utilization
•conduct regular vessel visits for audits & trainings with the focus on raising the awareness of the crew in the proper application of the standards as defined in the SMS
•conduct investigations on incidents and off-track performance and evaluate corrective / preventive actions to be implemented as well as to follow-up on agreed initiatives
•trigger and participate in the Management of Change process based on the investigation results
•communicate conclusions of off-track performance (PSC, incidents of whatever type) to and within all existing internal and external reporting & vetting platforms (e.g. Rightship, GLSM, QHSE database) for proper closing out and reflection within databases tracking the Company / vessel performance
•handling of Security matters for the assigned fleet
•monitor fleet performance on navigational aspects and evaluate off-track performance incl.corrective / preventive actions to be implemented
•liaising internally with all Departments on operational matters
•Act as Company Security Officer (CSO) and plan ISPS audits for designated fleet/vessels within the required timescales. Monitor required reporting of entries into HRA/War risk areas and Armed Guards as required.member of the Emergency Response team
•Participate in Customer meetings
•Participate in the recruiting process of new seafarers
3. SUPERVISORY RESPONSIBILITY (Function gives instructions to)
QHSE Team Assistant
4. REPORTING LINE (Function reports to)
QHSE manager
DPA
5. REPRESENTATION (Function is represented by)
DPA
CSO
6. QUALIFICATIONS
SKILLS & COMPETENCIES:
•Demonstrates teamwork, interpersonal and communication skills in written and spoken English
•Analytical, problem solving, time management and decision making skills
•Self-motivated and ability to work well under time pressures with little supervision
•Ability to work well within a diverse team environment
•Ability to audit, train, guide and advice on regulatory and procedural requirements
•Capability to identify operational risks and advise practical mitigation measures
•Initiative & Responsibility (acts on own initiative, makes things happen and accepts responsibility for
the results)
•Execution (adheres to company rules and procedures; executes plans with commitment and determination; achieves high quality results)
•Analysis & Judgment (quickly understands and analyzes complex issues and problems; comes up with sound and rational judgments)
•Effective communication (communicates in a clear, precise and structured way; speaks with authority and conviction; presents effectively) Constructive teamwork (co-operates well with others;
•shares knowledge, experience and information; supports others in the pursuit of team goals)
EDUCATIONAL QUALIFICATIONS & EXPERIENCE:
•Seagoing experience of min. 5 years, preferably in the position from C/O upwards
•Experienced in work with Quality & Safety Management Systems
•sound knowledge on ISM / ISPS Code requirements
•Auditing experience
•preferably having gained experience in conducting crew trainings
•gained experience in the fields of conducting Incident investigations, Root cause Analysis & CAPA evaluation,Performance / KPI management
•Preferably Bulker / Tanker experience
•Knowledge and experience in environmental and best management practices in the QHSE industry.
•Excellent analytical skills in the Shipping fields
