JOB DESCRIPTION
· Provide full secretarial and administrative support to the Director.
· To ensure that the Director's calendars are updated timely to capture all the appointments, dining arrangements, flight schedules and meetings.
· Arrange travel arrangements (flight, hotel, visa, transport, dining etc).
· Facilitate meetings (including taking meeting minutes, equipment set-up, sending reminders), workshops, conferences, seminars, events, business-related activities, and organizing catering when necessary.
· Primary point of contact between the Director and all other stakeholders.
· Handle requests, feedback, and queries quickly and professionally.
· Expense claims for the Director.
· Purchases for any item online when required for the Director.
· Coordinate with drivers for transport requests for the Director or when required.
· To run personal errands for the Director when required.
· Coordinate with other overseas PAs as and when required.
· Assist with the preparation of PowerPoint presentation slides or any other office work required.
· Any other ad-hoc duties assigned.
JOB REQUIREMENTS
· Diploma in Business Administration or related disciplines.
· At least 5 years of relevant experience in or similar capacity.
· Excellent problem-solver, can suggest options and alternatives to solve day-to-day obstacles.
· Excellent communication skills (both written and oral).
· Strong team player with excellent interpersonal skills.
· Pro-active, versatile, and highly independent with a positive working attitude.
· Able to work late on occasion weekends when the need arises.
· Ex-cabin crew will be an advantage.
· Able to start work immediate will be an advantage.
· Experience in supporting C-suite level.
