What your day-to-day will look like:
- Maintain leave records
- Liaise with HR on OT claims
- Submit IT access requests
- Onboarding of new joiners, offboarding of leavers,
- Liaise with UBS vetting teams on new joiner vetting status
- Request for office & IT access
- Update contract records
- Assist in calendar invites / meeting room reservations / logistics
- Assist in T&E claim submission
- Assist in travel approval requests
- Submit Purchase Order requests to JDE and maintain the PO tracker
- Follow-up with teams on Corrigo work orders
- Review and submit JLL vendor invoices
- Liaise with vendors on invoice submission and payments
- Consolidate vendor invoices for IFM billing (to send to GCS managers for review of IFM bills)
- Prepare GMP, adhoc & project billings to client
- Submit revenue & expense accruals
- Prepare financial report (MMR) with updates from all team leads
- Update Regional finance on IFM invoice payments
Miscellaneous
- Assist on Corrigo issues - update of work order schedules, onboarding of JLL users & vendors
- Assist on new joiner matters
- Draft, review, and revise contracts
- Negotiate contract terms with clients and vendors
- Ensure all contracts comply with company policies and legal requirements
- Maintain a comprehensive contract database
- Monitor contract deadlines and renewals
- Coordinate with internal departments to gather necessary information
- Prepare reports on contract status and performance
- Assist in resolving contract disputes
- Develop and implement contract management processes
Requirement:
- NITEC with at least 2 years of expereince in facilities administrative duties.
- Team player.
- Working location: East
