- Document Management: Organize, file, and manage construction project documents, such as contracts, blueprints, permits, and daily logs. Ensure that documentation is accessible and up-to-date.
- Scheduling and Coordination: Assist in scheduling meetings, coordinating construction timelines, and managing the calendars of site supervisors or project managers. This may include coordinating with subcontractors and suppliers.
- Payroll and Timekeeping: Track and record employee hours, submit timesheets, and handle payroll processing. Ensure workers are compensated accurately and on time.
- Procurement and Inventory Management: Order materials and supplies for the construction site as needed, monitor inventory levels, and coordinate deliveries to ensure work is not delayed.
- Compliance and Permitting: Assist with acquiring necessary permits and licenses, keep records of certifications, and ensure compliance with local and state regulations.
- Health and Safety Documentation: Maintain records related to safety protocols, incident reports, and training logs. Help enforce safety policies by keeping records readily available for inspections or audits.
- Communication and Correspondence: Serve as the communication link between site staff, contractors, suppliers, and the main office. Respond to emails, answer phone calls, and distribute messages or updates to relevant personnel.
- Visitor and Access Management: Handle visitor registrations and manage access to restricted areas. Ensure all visitors adhere to safety policies and have proper PPE when on-site.
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