Job Description
- Order Processing: Assist with placing orders for materials, supplies, and equipment in line with company requirements and budget.
- Supplier Communication: Liaise with vendors and suppliers to track order status, resolve issues, and ensure timely deliveries.
- Inventory Management: Monitor stock levels, help with stock audits, and maintain accurate inventory records in the system.
- Data Entry & Record Keeping: Maintain and update purchasing databases and spreadsheets with accurate information about orders, pricing, and inventory levels.
- Documentation & Reporting: Prepare and file purchase orders, delivery receipts, and other related documentation. Assist in preparing reports related to purchases and inventory levels.
- Price Comparison: Research and compare prices from different suppliers to ensure competitive pricing and value for money.
- Invoice Verification: Cross-check and validate vendor invoices against purchase orders and delivery receipts for accuracy.
- Administrative Support: Provide administrative support to the Purchasing Manager and other team members, including answering phones, scheduling meetings, and coordinating procurement activities.
- Compliance & Record Accuracy: Ensure compliance with company purchasing policies and procedures, as well as industry regulations.
Requirements
- Education: High school diploma or equivalent.
- Experience: At least 1-2 years of experience in purchasing,office management, or basic account knowledge is preferred.
- Work Schedule: Full-time, Monday to Saturday, 9am - 9pm (maybe work overtime based on company needs).
- Standby/On-Call: Must be available for emergency calls or urgent procurement needs outside of regular hours.
