Facilities Coordinator
Work Dynamics - Integrated Facilities Management
Key Responsibilities:
Preventive Maintenance Management:
- Schedule and coordinate Preventive Planned Maintenance (PPM) for various systems.
- Coordinate and oversee ad hoc repairs as needed.
Vendor Management:
- Support client to review vendors performance and address issues.
- Ensure vendor compliance with company policies and procedures.
Landlord Coordination:
- Liaise with landlords regarding building services such as Annual Shutdown.
- Ensure effective communication between the company and property management.
Admin and Reporting:
- Prepare and submit utilities reports.
- Compile and submit various FM-related reports as required.
- Maintain accurate records of all maintenance activities and inspections.
- Assist to raise Purchase Order and process invoices when required.
Helpdesk Management:
- Oversee the facilities helpdesk operations.
- Ensure timely response and resolution to facility-related inquiries and issues.
- Prioritize and assign tasks to appropriate team members or vendors.
Meeting Room and Event Support:
- Coordinate meeting room and event setup services.
- Ensure rooms are properly equipped and prepared for various functions.
Pantry Management:
- Oversee pantry operations and maintenance.
- Ensure pantry areas are well-stocked, clean, and functional.
Mailroom Operations:
- Support mail sending and receiving processes, ensuring timely and accurate distribution.
- Oversee and maintain mailroom consumables inventory.
