- Working Time: Monday to Friday, 8.30am – 6pm
- Working Location: Haw Par Villa (Nearest MRT)
- Salary: $3000 - $3500
Job Duties:
1. Academic Staff
- Prepare and maintain sessional academic staff employment contracts.
- Organise and maintain academic staff contact details, network accounts and systems access.
- Ensure academic staff have access to required equipment and resources.
- Obtain necessary teaching approval for academic staff.
- Maintain records of qualifications and CVs of academic staff.
- Register academic staff details through online systems to maintain CPE registration of academic staff.
- Check sessional academic staff teaching claims for submission to Finance for processing.
- Assist in planning and organising Professional Development workshops for academic staff.
2. Students Systems Management
- Manage students’ record and update students’ status on Student Management systems to ensure accuracy of record and academic status.
- Advise students on course requirements.
- Assist with enrolment of new and continuing students.
- Provide support and assist students with academic enquiries.
- Identify students in need of academic skills support and refer them to relevant support class.
- Monitor academic progress to identify students at risk.
- Process course variation applications and provide relevant academic counselling to students relating to the study plan.
- Organise and conduct student academic advising session and briefing when required.
- Ensure student academic progress is in accordance with regulations.
3. Course Planning and Delivery
- Assist in planning of units offering for each study period for all programs.
- Manage and update student study plans each study period for all programs.
- Assist in the development of the academic timetable for each study period in consultation with Director of
- Academic Services and academic staff.
- Prepare timetable in the Student Management System and setup for students’ class registration.
- Manage students’ class registration via the Student Management System.
- Support the class monitoring process to ensure they are taking place in accordance with the timetable and keep records of any changes.
- Support academic staff for course delivery requirement.
- Support lesson observation as part of quality management.
- Assist in planning and organising Study Skills workshops for students.
- Maintain up to date knowledge of course structures and academic policies and procedures.
4. Attendance System Management
- Manage the attendance system and liaise with the vendor to ensure the system is operating effectively.
- Ensure that information (e.g. student enrolment and timetable details) on the attendance system is up to date and accurate.
- Monitor the captured attendance records and review the accuracy of the data captured against scheduled timetable.
- Prepare relevant reports from attendance records to facilitate the monitoring of attendance requirements, including identifying students at risk.
- Prepare student attendance records for submission to Immigration & Checkpoints Authority for the purpose of Student’s Pass applications.
- Process students’ absence justification requests and lecturers’ manual attendance requests.
- Process attendance appeals.
- Coordinate and facilitate staff training sessions on the attendance system.
- Coordinate and facilitate the capturing of students’ bio data.
5. Academic Support
- Meet and provide counselling with students who do not meet attendance requirements.
- Provide support and assist students with academic enquiries.
- Prepare the daily classroom schedules on the display monitors and maintain the locations where classroom schedules are displayed.
- Support academic staff for course delivery requirement.
- Assist in preparation of class lists.
- Assist in preparation of class lists.
- Manage students and teaching staff surveys including the creation of the surveys, results compilation, and analysis.
- Assist with the logistics of tests and examinations.
- Assist with the logistics for enrolment period.
- Assist with preparation of Student ID cards.
- Process and prepare students’ letter requests.
6. Others
- Plan and implement student and academic staff surveys
- Ad-hoc tasks assigned as and when required by Associate Director of Academic Services
Job Requirements:
- Diploma in Business Administration / relevant discipline
- Preferable with experience in dealing with International Students.
Leong Jia Qi Reg No. : R24124746
The Supreme HR Advisory Pte Ltd EA No. : 14C7279
