Working location: Alexandra
Working hours: 10am to 6pm (Monday to Friday)
Key Responsibilities:
- Office Management: Oversee day-to-day administrative tasks, ensuring the workplace operates seamlessly
- Documentation and Filing: Maintain accurate records, organize files, and ensure compliance with company policies
- Calendar Coordination: Manage schedules, appointments, and meetings for team members and leadership
- Correspondence: Handle email and phone inquiries professionally, providing timely responses to stakeholders
- Procurement Support: Coordinate office supply orders, vendor relations, and inventory management
- Event Coordination: Assist in planning and organizing company events, meetings, and training sessions
- Expense Tracking: Monitor and reconcile expenses, preparing reports for finance and management teams
- HR Administrative Support: Assist in onboarding new employees, maintaining HR records, and organizing employee activities
- Process Improvement: Identify opportunities to enhance administrative workflows and propose efficient solutions
- Support Across Teams: Provide general support to other departments as needed, ensuring collaborative efficiency
JOB REQUIREMENTS
- Minimum Diploma and above
- Strong organizational and multitasking skills with a keen eye for detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); knowledge of administrative tools is a plus
- Excellent communication and interpersonal skills
- Ability to handle confidential information with integrity and discretion
- A proactive attitude and willingness to learn
EA Reg. Number: R21100629
EA License Number: 22C1278
