Position Overview:
We are seeking a proactive, detail-oriented, and resourceful Administrative Executive to join our growing team in a dynamic startup environment. The ideal candidate will play a key role in ensuring smooth office operations and providing vital administrative support across various functions. This position offers opportunities for growth, including leading team welfare initiatives, implementing standard operating procedures (SOPs), and effecting meaningful change.
Key Responsibilities:
1. Office Administration & Operations:
- Manage calendaring for senior management and team schedules.
- Oversee front desk operations, including greeting visitors and handling calls.
- Maintain office cleanliness and organization.
- Monitor and replenish pantry supplies and office resources.
2. Documentation & Finance Support:
- Raise and process purchase orders (POs), invoices, and expense claims.
- Prepare tax invoices, delivery orders, and monitor monthly sales.
- Track incoming shipments and coordinate delivery dispatches.
3. Team Support & Correspondence:
- Assist team members with administrative needs such as printing and event coordination.
- Lead correspondences with counterparts’ administrative teams when hosting visitors, partners, and customers.
4. Data Management & Confidentiality:
- Perform accurate data entry into databases and spreadsheets.
- Maintain and manage confidential files, documents, and records.
- Update and maintain system databases for claims and other administrative records.
5. Event Planning & Coordination:
- Plan and organize company events, meetings, and conferences.
- Coordinate incoming and outgoing mail and packages.
6. Initiatives & Growth Opportunities:
- Lead initiatives for team welfare and morale-building.
- Develop and implement SOPs to improve office processes.
- Identify key operational challenges and propose effective solutions.
Key Qualifications:
- Experience: Prior experience in administrative support or related roles is preferred.
- Skills: Proficient in Microsoft Office Suite and other relevant software. Excellent communication skills, including good telephone etiquette. Strong interpersonal skills and the ability to work collaboratively. Attention to detail and a proactive, problem-solving mindset.
Attributes:Pleasant personality with a professional demeanor.
Ability to work independently and prioritize tasks effectively.
Responsible, committed, and resourceful in handling diverse responsibilities.
Additional: Familiarity with startup environments is a plus.
Ability to handle sensitive information with confidentiality.
Why Join Us?
- Be part of a forward-thinking team in a fast-paced startup environment.
- Opportunities for personal and professional growth.
- A collaborative culture that values initiative and innovation.
If you are a motivated individual with a passion for ensuring smooth and efficient operations, we would love to hear from you. Apply now to become a key member of our team!
