[Job ID: 780593]
Responsibility:
- To Assist Building Department in all related works.
- Coordinate office activities in compliance with the company policies.
- Communicate closely with person in charge of Building Department to assist his/her work.
- Support office administration functions, such as ordering office supplies (eg stationery/name cards)
- Manage the control of documents (mails, letters, packages, etc.) delivered to the department including the disposal.
- Manage arrangements of meeting rooms.
- Organise company vehicles/drivers’ schedules.
- Participate in routine and ad-hoc meetings that aim to improve the efficiency and effectiveness of the unit and/or department.
- Provide department information, such as annual event schedule, weekly regular meeting table, leave plat form and staff directory.
- Translate Japanese-English for documents/notices issued by Tokyo Head Office.
- Coordinate and arrange guest visit, such as hotel bookings, restaurant bookings, transportation, scheduling and arranging appointments with clients/consultants.
- Coordinate business trip itineraries, travel, visas, insurance, accommodation, data roaming etc.
- Arrange seasonal greeting card and client celebrations.
- Manage Department News and Announcements via APRHQ’s web portal.
- Create internal newsletter every quarter.
- Coordinate and arrange for new and transferred expatriates.
- Apply for reimbursement of entertainment, conference expenses etc.
- Liaise to Tokyo Head Office, group companies and other offices.
- Arrangement for national staff to register with the HQ system.
Requirements :
- Bachelor qualifications.
- At least 3 years of relevant working experience.
- Business level Japanese skill of at least JLPT N1 or equivalent is necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, Tokyo Head Office.
- Business communication level of English language fluency.
- Prior experience inworking in construction industry preferred.
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771
