Role & Responsibilities
- Answer and forward incoming phone calls
- Manage all aspects of visitor registration: visitors sign in/out, issuing visitor badge etc as well as for visiting employees
- Manage office Inventory: stationery, pantry items etc
- Office Rental/Maintenance issues: point of contact with Building management for daily operations of the office (eg: air conditioning, lifts, light fixtures etc)
- Oversee meeting room cleanliness and operability.
- Business Travel Account Management: Work with AMEX and our Finance team to coordinate travel payments as needed
- Collaborating with TA / IT team on employee service, to ensure smooth onboarding experience for new hires and offboarding for exiting employees
- Mail: Sorting, distributing and managing incoming and outgoing mail and packages
- Coordinating local and overseas courier and shipment (DHL/Fedex)
- Plan and execute office events eg: Quarterly birthday celebrations, office gatherings, Year end/CNY luncheon/dinner
- Issuing PR/PO as needed.
- Fire warden/emergency point of contact and first aid officer
- Management of employee lockers
- Maintain reception area
- Helping Sale Organization team to send product samples & POP materials etc to APAC Sales/Agencies/Vendors/Distributors;
- Manage Office’s budget Monthly expenses, recording and including petty cash
- Manage Janitorial service, HVAC maintenance at IT Hub, CEO Office, Comm and Board Room, Dish-washer, water sink maintenance.
