Job Duties:
- Answer incoming phone calls, take detailed messages, and direct calls to the right people.
- Familiar with shipping matters/documents from forwarding agents
- Process and file Purchase Orders to ensure purchases are made on time and correctly & monitor ETA
- Manage Delivery Orders by tracking them the Goods Received Notes (GRN)
- Organize and keep track of Receiving Reports, shipping documents, and invoices – update in NAV system
- Print invoices from main suppliers
- Fill out and submit order requisition forms weekly for approval
- Assist to provide documentation for GST permit declarations
- Keep precise records and documentation for auditing (scan documents)
- Help with other office tasks and special projects when needed
- Buddy system on AR/invoicing
Qualifications:
- Experience in administrative and procurement roles
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficient in using office software and relevant applications
- Ability to prioritise tasks and work independently, with initative
- Knowledge of procurement processes and documentation is a plus
