Responsibilities:
- Coordinating & scheduling internal/external meetings - Coordinate client meetings for managers and handle the scheduling, agenda preparation & circulation, meeting materials preparation, meals/refreshments and other logistics such as conference call dial in and VC connections and prepare meeting materials as needed;
- Maintaining calendars – Stay up-to-date and knowledgeable of the managers & teams calendars and ensuring the global calendars and local calendars are consistent
- Scheduling ClientMeetings in global offices - coordinate with assistants in global offices to facilitate in the smooth set up & running of the meetings. Preparation of any travel agendas and meeting materials.
- Video/audio conference setup among global offices
- Travel and hotel booking - know the travel policy and ensure that policies are adhered to i.e. hotels within budget, class of travel etc., booking of flight & hotel for the team, ground transportation, preparation of travel itineraries.
- Expense reports and reimbursements – Process expense reports through the Concur system; monitor and track managers’ expenses until reimbursement; Reconcile monthly credit card statements to all expenses on time
- Filing and organizing administrative paperwork
- Invoicing
How to Apply:
Interested applicants, please email your resume to [email protected]
Please note that only shortlisted candidates will be contacted
Clara Crystal Lim Tyn Wei
CEI No: R23117784
Recruit Express Pte Ltd
EA Licence No: 99C4599
