- Working days & hours: Mon-Fri: 44 hours per week between 10am-6pm (Flexible shift) | OT to be paid if work > 44 hours
- Salary: Basic: $2,600 + Yearly Bonus (Based on the staff performance)
Responsibilities:
Administrative Duties
Calendar Management:
- Schedule and manage director's appointments, meetings, and events.
- Coordinate with internal and external stakeholders to ensure smooth scheduling.
Travel Arrangements:
- Book and manage travel arrangements, including flights, accommodations, and transportation.
- Handle visa applications and other travel-related paperwork.
Correspondence:
- Manage incoming and outgoing correspondence, including emails, letters and other online communications that needs attention of the director.
- Draft and proofread documents on behalf of the director.
• Record Keeping:
- Maintain accurate and organized records of meetings, decisions, and important documents.
- Update and manage the company's database and filing system.
Office Management:
- Oversee general office administration, including supplies, equipment, and facilities.
- Coordinate with IT support for technical issues and system maintenance.
Assistant to Director Duties
• Project Management:
- Assist director in managing and coordinating various projects, from inception to completion.
- Track project progress, deadlines, and deliverables.
• Research and Analysis:
- Conduct research on industry trends, market analysis, and competitor activities.
- Prepare reports and presentations based on research findings.
• Event Planning and Coordination:
- Assist in planning and organizing company events, conferences, and workshops.
- Manage logistics, guest lists, and event materials.
• Financial Management:
- Assist with financial tasks, such as expense reports, budgeting, and invoice processing.
- Prepare financial reports and analysis as needed.
• Communication and Liaison:
Act as a liaison between the director and other departments, clients, and partners.
Additional Responsibilities (if any):
• Human Resources:
- Assist with recruitment and onboarding processes.
- Handle employee relations and HR administration tasks.
• Marketing and Sales:
- Support marketing and sales initiatives, such as creating marketing materials and managing social media.
- Assist with customer inquiries and complaints.
• Legal and Compliance:
- Ensure compliance with relevant regulations and industry standards.
- Assist with legal documentation and contract management.
Requirements:
- Degree in business administration, secretarial science, or related field is preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Relevant experience in administration or executive support
- Sports background and knowledge especially in tennis industry is preferred
If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.
Whatsapp: +65 8525 2419
Email: [email protected]
Tan Man Ee Reg No: R22108289
The Supreme Hr Advisory Pte Ltd EA No: 14C7279
