The Professional Development Delivery (PDD) Logistics team manages the logistics for all educator professional learning workshops, hosting over 10,000 + workshop participants in hotels and schools across each region. This position oversees the negotiation of hotel contract negotiations and procurement each year for Regional & On Demand Workshops, held across the region. This role is responsible for the management and implementation of all events organized in each region to meet the needs of the region’s schools and IB programmes while maintaining low financial risk of vendor contracts and event spend.
Job Type: Permanent, Full-time
Interested candidates can submit your application here: https://ejst.fa.em3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1220/?utm_medium=jobshare
About the IB
If you're looking to work for a global organization with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate® (IB) may have the ideal opportunity for you! The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organization where we empower our employees to thrive and make a difference.
About the Job
The Professional Development Delivery (PDD) Logistics Manager oversees the organizational details for all events within the region including workshops held at hotels and on school campuses. Specifically, the PD Delivery Logistics Manager and the team manage event registrations, coordinate logistics with schools, procure and negotiate hotel contracts, food and beverage prices, meeting room rentals, and attrition.
This position manages a team of event staff and is required to travel approximately 30% of the time.
Key Responsibilities
- Hotel contracts, venues, travel, food & beverage prices, room rentals, are negotiated appropriately and within budget.
- Lead weekly staff meetings to review workshop experiences, share any updates that impact daily operations, and allow time for sharing best practices, idea’s, etc.
- Reports are monitored on tracking workshop attendance and decisions (such as capacity utilisation, workshop/session cancellations, participant and leader feedback etc.) are made based on the analysis of data.
- Responsible to oversee the line management of ’the region’s online registration team members to include number of events and registration fee revenue.
- Forecast and manage expenditure side of budget to achieve financial goals within the IB’s annual operating cycle to ensure best value and compliance with financial guidelines for the department.
- Lead the recruitment, management and development of staff, resulting in an effective team.
- Review Event Associates/Specialists post event reports outlining successes and areas of improvement covering areas of venue, workshop leaders, event communications, participant experience, etc.
About You
- Bachelors’ degree required and/or a combination of experience, education and training that would provide the level of knowledge and ability required for the position
- Proven experience in hospitality, large event planning and hotel contracts, or related area of expertise
- Certified Meeting Planner (CMP) preferred
- Significant successful experience in negotiating contracts and dealing with hotels and vendors and procedures and details associated with executing large events in excess of 100+ participants
- Knowledge of financial management, budgeting and cost control procedures
- Excellent written and oral communication skills
- Superior organizational and procedural skills - ability to maintain accuracy and provide correct information.
- Ability to handle multiple concurrent workshops / projects through to completion
- Experience in management of team
In addition to your salary, we offer an attractive range of benefits:
- 20% employer's CPF contribution
- S$1200 yearly flexible credits
- 20 Days annual leave, plus public holidays, with the choice to buy or sell up to 3 days additional annual leave using flexible credits
- Life assurance 2x annual salary
- Flexible working hours due to nature of work
- Organisation sponsored learning opportunities for professional development
- Corporate passes to Singapore Zoo, River Wonders and Gardens By The Bay
