We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions. We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
THE OPPORTUNITY
The Event Executive will have logistical responsibility for several events per year including conferences and meetings of varying scale. This role involves close cooperation with Project Lead and teams and requires ability to multi-task and take the lead when required, as well as being able to work independently on projects in a high-pressured environment. This is a 6 month contract role.
THE WORK
- Onsite management of virtual, hybrid or physical events across Asia Pacific region.
- Set, communicate, maintain timelines and priorities on project through timeframes, status reporting, emails etc.
- Deliver meetings and events on time, within budget and participating to the realisation of concepts and proposals
- Participate in production and presentation of proposal to clients (concept, creativity, planning, timeline, budget)
- Maintain and develop long-term client relationship by meeting or exceeding client’s expectations
- Responsible for sourcing, negotiating and managing third party vendors and venues across the Asia Pacific region.
- Management of stakeholders and assigned team members, including overall resource planning of roles and responsibilities pre-event and onsite
- Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings.
- Final reconciliation (operational and financial) of all projects handled
THE CONNECTION
- The Event Executive reports to the Project Lead
- The Event Executive works in direct contact with the client, reporting, consulting, and communicating to ensure that the client is aware and satisfied of the progress
THE MUST HAVE
- Diploma/Degree qualification in Business/ Event Management/Hospitality/Communications
- Being technologically savvy and comfortable with using new tools or software will be highly advantageous
- Traveling onsite inspections and accompanying events as required
- Good level of project management, organisational and time management skills
- Excellent written and oral communication skills
- Excellent eye for details
- Able to work under pressure and meet multiple deadlines
- Candidates with more experience will be considered at Senior Executive level
- Must be willing to work at the client's office during a six-month period
THE GOOD TO HAVE
- Fluency in English, additional Asian languages will be a bonus
- Excellent skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
- Familiar with Accelo and Success Factor platforms but not a requirement as training will be provided
