Occupancy Planning Manager
Work Dynamics - Integrated Facilities Management
- Essential Duties and Responsibilities
Perform tracking and management of agreed space and occupancy data sets within relevant technologies
Development of space solutions by analyzing occupancy, utilization and space data
Manage the Tactical Occupancy Planning duties (e.g. Space Planning & Block and Stack Plans) including preparation of options/ recommendations
Contribute Strategic planning ideas with other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues
Work with FMs and PMs on projects related to moves, space audits, occupancy, vacancy, and change management
Collaborate with project and construction teams on large, multi-phase relocations/restacks
To ensure accurate reporting of information (using IWMS tools) and foster critical relationships between various individuals and organizations such as Department Managers and/or Administrative Assistants to collect seating assignments
Identify proactive needs/troubleshoot deficiencies to address concerns and initiate best practices
- Additional Duties And Responsibilities
OPM provides guidance, support the connection and best operational practices as Singapore OPM lead
First level escalation point for Country SSM/FMs
Review Regional Reporting processes and metrics
- Key Performance Measures
Team Feedback (Formal & Informal)
Timeliness & creativity used to resolve issues
Proactive initiatives to streamline business processes
High level of accuracy in all work output
Delight team members with your optimism, attentiveness and aggressiveness to solve problems
Demonstrate flexibility to support client service delivery and new tasks as needed
Sound understanding of the Scope of Work to avoid / minimize scope creep
Sound like you? To apply you need to be:
Experience & Qualifications
- 5-7 years work experience within project management, facilities, space planning, occupancy management, or CAD/CAFM related roles
- Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is desirable
- AutoCAD and CAFM system experience are also highly desirable
- Strong PowerPoint and Advanced Excel skills (pivot tables, formulas, etc.)
- Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field
Skills
- Excellent English written and oral communication skills
- Excellent MS Office skills and GSuite - confident with all packages, particularly PowerPoint & Excel / Slides, Trix & Docs.
- Excellent organizational skills - able to balance daily demands with driving projects that support growth
- Excellent attention to detail when maintaining documents and dealing with data
- Team player and work as ONE TEAM
Competencies
- Experience handling multiple demands and an understanding of financials
- Accurate with attention to detail and a strong work ethic
- Relationship building at all levels
- Ability to collaborate with others as well as work productively on your own.
- Proactively bring solutions to management
Behaviors
- Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
- Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
- Helps others - Builds relationships, actively collaborates, helps others succeed.
- Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
- Business first - Focuses on customers and clients, business/financial acumen, JLL first
- Inspire - Inspire others, creates vision and strategy, energises other
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
