The F&B Executive (Administration) is responsible for providing comprehensive administrative support to the F&B Department, assisting with the coordination of kitchen operations, and ensuring the efficient flow of information within the department and with other stakeholders. This role combines administrative duties with a deep understanding of kitchen operations, requiring excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Administrative Support:
- Maintain and organize files, records, and documents, ensuring confidentiality and easy retrieval.
Communication and Coordination:
- Act as a liaison between the Director of Culinary & Beverage Operation (DOCBO), other F&B teams and all relevant stakeholders, ensuring clear communication and timely dissemination of information.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of reports, presentations, and other documentation as needed.
Inventory and Procurement:
- Support the DOCBO in managing budgetary constraints and cost control measures.
- Support the FNB department in inventory closing procedures administratively
- Support the FNB department in Oracle Fusion Operations.
Event Planning and Execution:
- Administrative support in special events, catering functions, and menu tastings.
- Help in the preparation of event-related documents, such as menus, seating charts, and schedules.
Menu and Recipe Management:
- Assist the DOCBO in the managing of menus, including typing, proofreading, printing and distribution
- Maintain an organized database of recipes, including updates and revisions as necessary
Admin Support:
- Help coordinate staff training and support other staff activities as and when necessary.
Miscellaneous:
- Perform other duties as assigned by the DOCBO.
- Provide backup support to other administrative staff as needed.
- Preparation Menu cards and Tentcards for F&B related events
Qualifications:
- High school diploma or equivalent; or related field preferred.
- Previous experience in an administrative role, preferably within a kitchen or hospitality environment.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent communication and interpersonal skills.
- Knowledge of culinary terminology and kitchen operations is a plus.
- Ability to work in a fast-paced environment and handle stressful situations with poise.
