Seeking for an Executive Assistant (Healthcare Setting)
Working days: Monday- Friday, Office Hours
Location: Central/ Novena
Job Scope :
- Administrative Support: Provide clerical, secretarial, and general administrative support to the department and staff.
- Staff Information Management: Maintain and update doctors’ and department staff information in the Employee Master Database and staff directory.
- Record Management: Maintain records of staff signature specimens and ensure all department records are current and accurate.
- Roster and Leave Management: Maintain and update monthly leave and duty rosters on the company's messegging system messaging
- Conference and Claims Coordination: Coordinate conference paperwork, follow up on claims for individual doctors, and submit events for SMC approval.
- Consultant Claims: Submit monthly claims for doctors serving as Visiting Consultants at Restructured Hospitals and Health Science Authority.
- Doctor Assessments: Assist with SMC assessments for Conditional and Temporary registered doctors and facilitate claims for Medical Malpractice Insurance.
- Training Hours and Documentation: Submit monthly AST/BST training hours and update People Developer Standard files.
- Learning Needs Analysis: Ensure timely submission of the department's Learning Needs Analysis electronically.
- Logistics and Meetings: Book and set up meeting rooms for departmental meetings, journal clubs, and other training activities.
- CME Accreditation: Apply for Singapore Medical Council CME accreditation points on behalf of department doctors.
- Inventory and Supplies: Maintain department inventory for stationary and equipment, ensuring adequacy and availability.
- Communication and Mail Handling: Handle internal and external communications, dispatch documents, collect cheques/petty cash, and manage the department’s contact list.
- Medical Records: Trace and manage the movement of case notes for reports, audits, and research, ensuring timely return and submission.
- Support for Medical Students and MOs: Coordinate medical student postings and MO assessments, manage education materials, and update records for MOs' postings.
Job Requirements:-
- Min GCE "O" Level & above
- Proficient in Microsoft Office Application
- Posses excellent coordination skill
- Good communication skills in both oral and writing
Interested applicants, please submit your detailed resume in MS Word format and click the "Apply Now" button to sign on with us!
** We regret to inform you that only shortlisted candidates will be notified. Applicants who do not possess the necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities**
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EA License No: 10C4754
EA Personnel: Chew Hui Sin
EA Personnel Reg No: R1658137
