Job Description
Administrative Leadership:
- Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
- Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
- Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
- Supervise and guide administrative staff, providing training, support, and performance evaluations.
- Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
- Organize and oversee the planning and coordination of meetings, events, and travel arrangements.
Financial Management:
- Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
- Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.
Strategic Planning & Process Improvement:
- Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
- Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.
Project Management & Process Improvement:
- Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
- Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
- Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
- Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time
Requirements
- A diploma or degree in Business Administration, Finance, Accounting, or a related field.
- Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
- Experience in project management, particularly in digital transformation, process optimization, or technology integration.
- Excellent organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
- Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
- Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.
