Working hours: 10am to 6pm (Monday to Friday)
Working location: Woods Square
Key Responsibilities:
- Provide comprehensive administrative assistance to senior management, including managing calendars, scheduling meetings, and organizing travel arrangements
- Prepare, format, and file important documents such as reports, memos, presentations, and correspondence, ensuring confidentiality and accuracy
- Organize and coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items to ensure smooth operations
- Act as a liaison between management and employees, clients, and stakeholders, handling communications efficiently and professionally
- Support ongoing projects by tracking timelines, coordinating resources, and ensuring deadlines are met, while assisting in preparing project-related reports
- Maintain accurate records and databases, performing data entry tasks and updating information as needed for easy retrieval and reporting
- Assist in planning and organizing company events, meetings, and conferences, managing logistics, vendors, and accommodations
- Support the preparation and tracking of budgets, invoices, expense reports, and other financial documents, ensuring accuracy and compliance
- Conduct research and provide information to assist management in decision-making processes, including gathering relevant data and preparing summaries
- Oversee office supplies, facilities, and equipment maintenance to ensure a well-functioning workplace environment
Requirements:
- Minimum Diploma and above
- Strong organizational abilities with attention to detail, capable of managing calendars, meetings, and deadlines efficiently
- Excellent written and verbal communication skills, with the ability to interact professionally with staff, clients, and stakeholders
- Proactive and self-motivated with a positive attitude towards personal and professional growth
EA Reg. Number: R21100629
EA License Number: 22C1278
