Primary Purpose
Responsible for a variety of book-keeping duties, such as checking of invoices, sending invoices for approval, posting of invoices to Accpac system, and timely payment of all hotel invoices and disbursements, month end journal posting, and maintain proper files for accounts payable section, and assists in auditing.
Core Responsibilities
- Audit and process all invoices. Ensure all invoices are attached with IPS, POC, and/or other supporting documents, like delivery orders, service reports, work orders, etc. as appropriate and are properly approved department head and general manager for payments before generating computer or manual cheques.
- To ensure hotel only pays for goods and services which are bona fide purchases. Prepare prompt and accurate allocations of all accounts payable on a timely basis for posting.
- Make payment of all invoices according to the credit terms granted by the supplier; make prompt payment for those invoices with early bird discounts.
- Check all expenses reports, bank payment requests, cash payment requests or auto-payments to ensure that supporting documents are sufficient.
- Regularly check those Giro payments in bank statements and follow up with the original invoices and prepare necessary payment vouchers for posting of the transactions to Accpac system.
- Maintain a check log of all printed checks and all voided checks. Voided checks have to be signed off by the Accountant.
- Balance account payable ledger and reconcile with the General Ledger closing balance periodically and at month-end.
Potential candidate will be open for Assistant Accountant Role
