Job Description:
- Providing secretarial, administrative, and personal supports to MD.
- Conduct weekly diary meeting with the MD to discuss upcoming engagements, invitations, and other requests. (e.g. meeting appointments, travel schedule, and travel arrangements).
- Schedule and manage meetings on behalf of MD, between him and his direct reports and the committees and group to which he is a member.
- Assist MD to follow up on task assigned to subordinate and manage MD’s appointment.
- Filter general information, queries, phone calls and invitations to the MD by redirecting and taking forward such contacts as appropriate.
- Prepare correspondence on behalf of the MD, including the drafting of general replies.
- Prepare meeting minutes and follow up action plans after meeting as and when required.
- Maintain proper filing system for both electronic and hard copies filing.
- Prepare letters, memos for an announcement to staff and related parties.
- Support and assist in the planning of company activities.
- Assist on administrative duties of HR process. (e.g. claiming of the levy, purchase of air-tickets, pass application, renew work passes).
- Maintain records and monitor on company fleet vehicles, road tax renewal, etc.
- Provide administrative support to the department head for establishing the department structure and system, establishment of policies and procedures. Assist in the creation of necessary forms, documentation process presentations & system where necessary.
- Other ad-hoc assignments as assigned.
Requirements:
- Minimum Diploma qualification.
- At least 3 years of relevant experience.
- Proficient in MS Office (MS PowerPoint, MS Excel, MS Word).
- Strong interpersonal skills in a professional and responsive manner.
- Demonstrate ability to handle work professionally, independently, and efficiently.
- Possess effective organizational and follow-up skills, attention to details.
- Experienced in office administration.
- Good inter-personality skills, grooming & communication.
- Ability to manage complex and highly confidential information with discretion and integrity.
- Immediate starters preferred.
