Key Responsibilities:
- Team Management:Lead and manage administrative teams, ensuring tasks are performed efficiently and in a timely manner.
Provide coaching, mentoring, and performance management for administrative staff.
- Office Operations:Oversee the smooth functioning of daily office activities (e.g., office supplies, facilities management, maintenance, etc.).
Manage office infrastructure, including arranging for repairs, upgrades, or any necessary changes.
- Budget and Resource Management:Handle budget planning and control for administrative expenses.
Procure office supplies, equipment, and services at competitive rates.
- Policy and Procedure Development:Develop and implement administrative policies, systems, and procedures.
Ensure compliance with local laws and company policies related to health, safety, and data protection.
- Documentation and Reporting:Oversee the preparation and management of documents, reports, and presentations for management meetings.
Maintain company records, filing systems, and archives in an organized manner.
- Liaison and Communication:Act as the point of contact for internal and external stakeholders regarding administrative matters.
Coordinate communication between departments, suppliers, and service providers.
- Event Planning and Logistics:Organize company events, meetings, and business travel arrangements.
Ensure logistics for conferences, workshops, and training sessions are handled smoothly.
- HR Support (if applicable):Support HR in activities such as onboarding, recruitment coordination, and employee welfare initiatives.
Maintain employee records, assist with payroll, and handle leave and attendance management.
Qualifications:
- Education: A bachelor’s degree in business administration, management, or a related field is typically required.
- Experience: At least 3-5 years of relevant administrative or office management experience is generally preferred. Experience in managing teams or departments is a plus.
Key Skills:
- Leadership and People Management: Ability to lead, motivate, and develop a team.
- Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
- Communication Skills: Strong verbal and written communication abilities to liaise effectively with colleagues, vendors, and senior management.
- Problem-Solving: Ability to identify issues and implement solutions quickly.
- Proficiency with Office Tools: Strong command of Microsoft Office Suite (Excel, Word, PowerPoint), and experience with administrative software.
- Attention to Detail: Ability to ensure that administrative processes are accurate and compliant with company policies.
- Financial Acumen: Experience with budget management, cost control, and resource allocation.
- Time Management: Efficiency in managing time and delegating tasks appropriately.
