Responsibilities:
- Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety
- Organize and coordinate administration duties and office procedures.
- Serve as the point person for the project site
- Schedulemeetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees’ queries regarding office supply (e.g. stationery, Hardware)
- Liaise with facility management vendors, including cleaning, catering, and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Execute other assigned tasks as delegated by superior
Requirements:
- NITEC/Higher NITEC in Business Administration or related discipline
- At least 2 years’ experience preferably in construction industry as an admin support
- Good communication and interpersonal skills
- Well versed with Microsoft office (Words, Excel and PowerPoint) and outlook
- Able to work independently with minimum supervision
- Well organized, initiative, and time management skills are required.
- Strong organization skills, detail-oriented and strong multi-tasking abilities.
