Job description
Job Overview
The Executive Assistant (PA) to the CEO provides high-level administrative support, ensures the smooth operation of daily activities, and acts as a trusted liaison. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:
Administrative Support
- Manage and maintain the CEO’s schedule, including appointments, meetings, and travel arrangements.
- Coordinate internal and external meetings, ensuring agendas, minutes, and follow-ups are completed.
- Handle confidential correspondence, documentation, and presentations.
- Screen and prioritize incoming communication (emails, calls, and messages).
Travel and Logistics
- Plan and organize complex travel itineraries, accommodations, and transport for the CEO.
- Prepare travel expense reports and ensure timely reimbursements.
Relationship Management
- Act as the point of contact between the CEO, internal teams, and external stakeholders.
- Build and maintain strong professional relationships on behalf of the CEO.
Project and Task Management
- Assist in managing special projects, tracking deliverables, and meeting deadlines.
- Conduct research, prepare reports, and provide insights to aid decision-making.
Personal Support
- Manage personal tasks, including family logistics, personal appointments, and other non-business-related activities.
- Oversee personal purchases, property management, and other ad hoc duties as needed.
Skills and Qualifications
- Experience as a Executive Assistant or in a similar role is preferred.
- Exceptional time management, organizational, and multitasking skills.
- High degree of discretion and confidentiality.
- Excellent verbal and written communication skills.
- Proficiency in office software and scheduling tools.
- Strong problem-solving skills and a proactive approach to challenges.
- Flexibility to adapt to changing priorities and work under pressure.
