The Project Admin will provide high level, confidential administrative support to Client. Duties can be clerical, administrative and project based and include scheduling, meetings, handling information requests, preparing reports and correspondence and liaising with clients.
Responsibilities:
- To consolidate report on various financial tasks accurately and efficiently.
- Processing of Service request, invoicing, GR & claims.
- Assisting the financial management team with financial reporting & budget planning.
- Compiling financial data to assist in monthly revenue reporting and financial report is accurate and up to date
- Maintaining of monthly O&S progress report
- Writing of minutes
- Follow up action items
- Process personal clearance and monitor to ensure clearance are up to date
- Process ad hoc request like submitting of job tickets
- Coordinate with contractors to arrange with Maintenance Agency for preventive maintenance
- To track all purchase orders due date and ensure timely payment and perform GR
- To arrange monthly O&S meeting and to track follow up actions with contractors
- Communicate issues, and improvements to relevant business partners and find opportunities and alignments that will benefit other communities.
Qualifications:
- Good Knowledge in Microsoft Office, Excel, and desktop productivity tools
- Experienced in handling financial / accounting documents
- Good customer service skills
- Resourceful, independent, responsive, and pro-active.
- Excellent written, verbal communication an presentation skills with the ability to effectively communicate with all levels.
- Ability to build and maintain positive working relationships across projects, control teams & customers
- Experience working under minimal supervision from management with a strong commitment to team participation.
