Job Scope :
• Support the Board's Project Officer to monitor project progress
• Support all aspects of project tasks in the project life cycle to ensure on time delivery
• Schedule project meetings with vendor, stakeholders and users
• Collaborate and facilitate discussions with work groups and relevant stakeholders
• Record of project meeting minutes.
• Prepare project reports for management review
• Work with Board's contractors to manage projects issues and risks
• Create and maintain comprehensive project documentation
• Participate in system functionalities test and ensuring the requirements are delivered accordingly to technical specification
• Work closely and report to the Board’s project manager and stakeholders on the project progress, delays and any other matters pertaining to the assigned projects regularly
• Supervise Board’s contractor’s work to ensure the work is completed to the Board’s satisfaction
• Preparation and submission of necessary documents (clearance form, Change
• Request form and others) to carry out the work
• Other assigned ad-hoc project administrative tasks
• Administrative duties
• Help to set up project meetings
• Handle the minute-taking at meetings
• Keep track of budgets and project expenditures
• Assist with planning
• Keep the project calendar up to date
• Track projects
• Offer suggestions to improve efficiencies
• Assist in quotations and invoicing
• Maintain compliance regulations
• Assess employee performance
• Hire contractors
• Onboarding / Offboarding
