This advertisement is recruiting for the position of Receptionist cum Admin Assistant.
If successfully selected, you will be seconded to MOE secondary school located in Compassvale.
Contract Period: From 8 January 2025 to 30 June 2026
Personnel to be deployed at the following hours:
School Terms:
Even Week
- Mondays to Thursdays: 7:30am to 4:00pm
- Fridays off (ie HBL day)
- Lunch: 45 min
Odd Week
- Mondays to Thursdays: 7:30am to 4:00pm
- Fridays: 7:30am to 1:00pm,
- Lunch: not included
June School Holidays
Even Week
- Mondays to Thursdays: 8:00am to 4:00pm
- Fridays: Off
- Lunch: 45 min
Odd Week
- Mondays to Thursdays: 8:00am to 4:00pm
- Fridays: 8:00am to 1:00pm
- Lunch: not included
School Declared Protected Holidays
Even Week
- Mondays to Thursdays: 8:00am to 4:00pm
- Fridays Off
- lunch : 45 min
Odd Week
- Mondays to Thursdays: 8:00am to 4:00pm
- Fridays: 8:00am to 1:00pm
- Lunch : not included
Service not required on Saturdays, Sundays and gazetted public holidays.
Working arrangement/working hours may be subject to change to meet school operational needs.
The service required are set out as follows :
- Provide pleasant and attentive services to members of public stakeholders and members of school, i.e. parents, students etc with their enquiries and requests.
- Provide timely, accurate and clear communication - both written and verbal - to members of public stakeholders and members of school, i.e. screen and direct calls, take and relay messages, provide required information for inquiries.
- Attend to sick or injured students who report to the General Office (GO) and notify relevant staff as well as maintain records of sick bay usage.
- Support the GO staff with administration and operational matters, e.g. organise and sort mails, receive deliveries, assist with recording students’ late coming. Checking the completeness of forms submitted to the GO.
- Keep proper records of keys and lockers issued.
- Complete other role-related duties as assigned by Principal, Vice-Principals, Administration Manager and Admin Executive
The personnel shall minimally have the following qualifications, skills and experience:
- Possess a minimum 3 years experience working as a receptionist or as a personal assistant to management/C-suite personnel, and/or relevant certifications.
- Have a good working knowledge of office IT software such as Words and Excel.
