Location: Ministry of Education / Unity Secondary School, 20 Choa Chu Kang Street 62, Singapore 689143
Contract Duration:
- Initial Contract Period: 1 January 2025 – 31 December 2025
- Option to Extend: 12 months at the discretion of the Authority, subject to written notice before the contract expiry.
Working Hours:
- Mondays to Thursdays: 8:30 AM – 6:00 PM (including a 1-hour lunch break)
- Fridays: 9:00 AM – 6:00 PM (including a 1-hour lunch break)
- Non-Working Days: Saturdays, Sundays, and gazetted public holidays
Key Responsibilities:
1. Receptionist Duties:
- Manage the General Office counter, handle phone calls, and assist walk-ins (students, staff, and stakeholders).
- Attend to unwell or injured students in the sick bay.
- Record the attendance of late-coming students.
- During school holidays, assist with Financial Assistance Application forms by checking submitted documents, updating the staff mailbox, and maintaining the organization chart.
- Perform administrative tasks such as data entry, data collation, and generating reports when required.
- Support school events and activities, including refreshment preparation, photo-taking day, and awards ceremonies.
- Carry out additional tasks as assigned by school leaders or the Administration Manager.
2. Printing Operator Duties:
- Process printing requests from school staff within three working days (excluding the request submission date).
- Monitor and replenish consumables for printing machines.
- Update job status and tabulate monthly printing statistics using machines supplied by the vendor.
- Ensure the proper functioning of school printing machines through regular checks and operational support.
- Perform additional tasks such as scanning, laminating, binding, and finishing printed materials.
Qualifications, Skills, and Experience:
Minimum Requirements:
- Education: PSLE or equivalent certificate
- Language Skills: Able to speak and read simple English
- Technical Skills: Ability to operate photocopiers, printers, and basic PC skills (email and Excel)
Preferred Experience:
- At least two years of experience in a receptionist role
Personal Attributes:
- Physically fit, meticulous, independent, efficient, and proactive
- Good interpersonal skills and a team player
Confidentiality Requirement:
- The selected personnel must sign an undertaking to safeguard official information.
