Salary: up to $3500
Working Days & Hours: Mon-Fri Office Hours
Location: Novena
Job Description:
- • Compile information and data for regular reporting of Dengue and daily attendance.
- • eProcure stationary or PRs for the department via procurement portal.
- • Monitor and scan RFID tags to order MMD supplies (Zebras,Sticky Labels, Paper Cups, Nets & Credit rolls, Alcohol wipes & Tissue Boxes)
- • Monitor and ensure department stocks are orderly and efficiently maintained. (Stationeries, Envelopes, Copier Paper, Printer Toners, EQMS rolls)
- • Maintain ED inventory sheet for personal tracking of stocks
- • Collate NP306 to mail out to respective divisions
- • Collate decantment list and update excel list (rejected cases)
- • Scanning of closing envelopes into drive
- • Update staff deployment changes in excel list based on manpower updates on ED PSA Leaders chat
- • Calculate monthly lateness via Attendance log.
- • Update lateness excel on Teams
- • Check and update staff payback on Teams via payback form submissions
- • Check and print GP replies are tagged to the correct address before being posted out.
- • Amend GP referral tagging in EPIC if case is still open
- • Manually edit wrongly tagged GP replies via Letters if case is close
- • Raise eBarf for wrongly tagged gp replies that have exceeded the 3 days limit.
- • Prepare Staff biodata file and Induction files for new hire training
- • Log staff fingerprint (2 different fingers, 1 on each hand) into biometric machine
- • Assign locker, raise IT req for system access
- • Conduct a short ED tour to intro the different areas to new hire
- • Raise IT req for issues on system access
- • Order hampers for staff on HL/ML
- • Submit e-pay request for bereavement token
- • Order name stamps/nametags/staff pass
- • Manage office admin duties - faxing, scanning, shredding and filing documents
- • Coordinate meetings and room bookings for meetings.
- • Process staff claims when necessary via e-pay/petty cash fund.
- • Maintain ops petty cash fund
- • Maintaining birthday board
- • Tracking and updating of new GP Clinics into EPIC (via EPAS)
- • Mailing of docs (NP306, Recall/Referral Memo, MCAF for MOH, GP Replies) and mail collectiong for the department
- • Minutes writing for TL/PSA/Dept Meetings
- • Distributing of gifts
- • Any other duties as requested by department
Job Requirements: Min Diploma in any course w min 2 yrs of relevant secretarial experience, preferably in medical field
Interested candidates, please submit your resume to: [email protected]
Ally Audrey Lok Xin Woon
Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R21102307
