Provide administrative support to the team and ensure seamless coordination with
internal and external stakeholders till fulfilment of activities.
Specific Responsibilities Include, but are not limited to:
Administrative Support
- Provide administrative support for events and visits.
- Support in reception duty covering and provide general assistance to visitors.
- Raise purchase requisitions for supported divisions/offices.
- Manage calendar scheduling for assigned Directors / management.
- Assist Directors/Management with internal training, claim, and leave submission.
- Facilitate arrangements for management overseas trips.
- Organize and coordinate meetings/visits, including assist in preparation of materials.
- Take meeting minutes and follow up on action items, when required.
- Assist with onboarding of new hires in supported divisions/offices
- Handle requests and queries from management.
- Perform other ad hoc duties as assigned by Management or Reporting Officer.
- Maintain a systematic filing system.
- Update and manage office policies and procedures.
- Track, maintain, and order office supplies inventory.
- Maintain divisions/offices distribution list and contact lists.
- Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
- Drive continuous improvement within the administrative and secretarial support organization.
JOB REQUIREMENTS
- Diploma in a relevant field. Candidates without a diploma but with equivalent relevant experience will also be considered.
- Minimum of 2 years working experience in administration work is a plus.
- Ability to break down tasks into deliverables and set realistic timelines for completion.
- Strong written and verbal communication skills are essential.
- Must be a team player with excellent interpersonal skills, independent and adaptable
- Proficient in Microsoft Office applications.
- Familiarity with SAP is an advantage.
- Willingness to be scheduled to work off-shift hours in support of visits/events occasionally
