Workplace Coordinator
Work Dynamics - Integrated Facilities Management
Procurement and Vendor Management:
- Benchmark services with daily, monthly and periodic reviews/audits;
- Administrative with regards to reports/finance/document submission;
- Co-ordinate and monitor the contractor management program.
Facilities Operations:
- Ensure building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems. Account consistency will be of importance;
- Support the Preventive and Planned Maintenance program to minimize maintenance, repair and replacement costs together with minimizing the risk of failure for both Soft & Hard Services;
- Closely monitors Operations Procedures to ensure service standards are maintained;
- Monitor site policies & procedures on IFM related matter and ensure adherence;
- Implement, comply with and audit all internal management systems, for quality assurance;
- Assist with the coordination of MIMO and other relocations activities,
- Support Financial Management requirements in a timely and accurate manner;
- Manage and track office inventory including office supplies, pantry supplies, cleaning supplies, and restroom consumable supplies and report to AFM/PFM with any issues
- Provide support for meetings and conference room reservations as needed and directed
- Assist with the coordination and scheduling of maintenance activities
Communication and Relationship Coordination
- Deliver delivers meaningful inputs across in the development of the monthly management reports;
- Ensure appropriate and timely follow ups with customers.
Training:
- Support the AFM/FM to ensure the team is well trained on all facilities policies, procedures and systems
- Assign buddies for new team members to ensure teamwork, consistency & rationalization of the team
Core Competencies
- Critical competencies for success include:
- Expertise in property management and demonstrated capacity to work in a complex environment along with the management of remote sites
- Expertise in Facilities Management, local occupational health and safety requirements, vendor management for specialized services
- Ability to understand and interpret commercial contracts
- Strong budget management and financial analysis skills
- Planning and organisation skills with ability to prioritize work and meet tight deadlines
- Ability to manage multiple and complex operational matters on a daily basis
- Analytical and demonstrate the capacity to deal with ambiguity
- Effectively provide long term solutions to complex problems by employing quantitative and holistic approaches
- Strong presentation, verbal and written communication skills (English & local language), and are an active listener
- Proactive & professional approach to customer service and stakeholder engagement
- Ability to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirements
- Leadership expertise with ability to provide good training and promote open, constructive and collaborative relationships at all levels
- Effectively able to deal with stressful situations and adapt to rapidly changing situations
- Self-motivated with ability to meet performance targets and follow through with improvement initiatives
Experience
- You have bachelor’s degree with a minimum of a 1.5 years’ experience in the IFM Industry.
- Capable
You pay strong attention to detail and possess excellent problem-solving skills. You have good work ethic and a positive attitude with a “can do” mind-set and will follow through on issues. You are also a self-starter with the ability to prioritize and meet tight deadlines - Team player
You are team player who promotes open, constructive and collaborative relations with superiors, subordinates and peers, regularly contributes to team discussions and problem solving/ brainstorming sessions. You are also an effective listener and communicator - Initiative
You are initiative and self-motivated. You seek innovation and actively source for opportunities to achieve best results.
