POSITION GOALS
· To assist the Facility Lead in the day-to-day operations of the site.
· To ensure that the clients are provided with a high standard of service at all times.
· To undertake any other duties assigned by the Facility Lead.
DUTIES & RESPONSIBILITIES
Facilities Management
- M&E Equipment: UPS, ACMV – Chiller, Cooling Tower, Air Handling Unit, Air Compressor, Generator, Plumbing and Drainage System, Alarm system in Tech Room, Access Card System, CCTV, Power Distribution System, Plumbing and Drainage System
- General Office: Lighting, Temperature control and power supply and ensure rectification if needed and Pantry Appliances.
- Daily Facilities Inspection nage System, Fitment and decoration indoor: Furniture, Carpet, Wall, Ceiling, Glass Door and Curtain
- Safety: Fire Protection System, Alarm, Escape Route, Accident Incident Reporting, Risk Management procedures and program
Building Operations & Routine Inspection
- To conduct daily checks on essential equipment to ensure that they are operating in a satisfactory condition at all times.
- To carry out inspections of all operating equipments.
- Ensure all ad-hoc works and preventive maintenance works are carried out expeditiously and on time
- Taking readings from main or sub watt-meter and other utilities meter (i.e. electricity, water, gas, etc – as applicable) – monthly or as per maintenance program
- Check and ensure all doors and/or components are in good condition and aligned. Replace mechanisms’ gadget when faulty.
- Check for wear and tear of entrance signs and/or department listings.
- Inspect and replace general light fittings and/or tubes/bulbs for any abnormalities – weekly or as per maintenance program.
- Provide inspection support in ensuring no mosquito breeding internally and externally of the building.
Maintenance
- Check on all M&E equipment for any sign of deterioration, abnormalities.
- Check M&E equipment operating in sequence accordance to 52 Weeks Planned Preventive Maintenance (PPM) schedule
- Provide tool, spares and consumable inventory management.
- Provide upkeep of Equipment and Asset registry.
- Attend to M&E related helpdesk request related to Scope of Work– maintain records of all facilities work requests and utilities readings Support and implement energy management initiatives.
- Provide setup support on special events.
- Check office fit-out furniture and equipment are in good condition.
- Carry out minor repairs as and when needed.
- Troubleshoot equipment breakdowns.
- Perform necessary housekeeping on all facilities and their surrounding areas to ensure neat work areas.
- General maintenance of the facility.
Security, Safety and Work Activities
- Drive a safe workplace and environment at the site,
- Good knowledge of statutory safety requirements,
- To attend to critical works and complete closure within the specified time
- Assist in Fire Evacuation Drills and other fire safety procedures.
- Participate and assist FSM on site Fire Safety Activities and Communication.
- Escort and supervise other third party vendor for routine maintenance servicing – as required. Ensure that no obstacle blocking critical equipment rooms, fire escape route and doors.
- Ensure that all life safety systems are in good working condition (portable fire extinguishers, first aid box, etc.)
- Inspect flooring (tiles, carpets, vinyl, timber) for signs of unevenness preventing any accident due from tripping hazards
- Provide support in ensuring no foul smell in the premises.
- Support and help implement EHS program – Fire Safety/Fire Drill, etc - Check and report fallen object hazard, tripping hazard, etc.
Others
- To participate and ensure that our services and activities are in compliance with the contract.
- Able to utilise computer maintenance management system to manage work orders
- Has basic computer knowledge and able to use Microsoft Office applications such as MS Word, Excel, Outlook.
- Assist and participate on Client and JLL Site FM Audits
- To assist in preparation of weekly, monthly and quarterly maintenance reports
- Daily facilities Inspection
- Ensure that all building and government licenses are updated.
Emergency Call Out
- Stand by 24*7 for all emergency call outs
- Maintain register of all call outs and prepare incident reports
- Coordinate appropriate action for rectification including preliminary analysis of fault
