Responsibilities
Admin
- Handle and manage general office administration including but not limited to procurement of office and pantry supplies, stationary supplies, oversee office maintenance and cleanliness, manage supplier and daily on-duty cleaner etc
- Consolidate office invoices and submit reimbursement for payment, work with outsource account vendor on AR & AP matter on weekly basis
- Oversee fixed assets which includes office laptops, phone contract, assets filing and recording
- Assist on staff business travel insurance, travel accommodation booking upon request
- Review and actively manage the corporate website and company portal
- Provide general administration support to the Management
- Other general administration work and ad hoc duties as required
HR
- Resource activities, actively advertises job vacancies on various platforms and works with Recruitment Agencies.
- Assist in new hire on-boarding matters, office email/G Suite account/laptop set-up, updating new hire basic personal info in HR system/staff list, preparing new name card and HR orientation, etc
- Assist on off-boarding process, formalizing resignation approval, terminating all company access, e.g. email/G Suite/SAP account, removing from staff list, tax clearance matters for EP/SP holders resignation confirmation
- Coordinate training initiatives for all employees, responsible for collecting training needs, submitting training for Government funding claims and grant applications.
- Manage office staff medical insurance and WIC matters
- Ensure that HR policies and procedures are in line with GHR and in accordance with Singapore Employment Law, update information on company portal.
- Responsible for Employee internal e-Learning courses, work on HR Compliance together with HQ Legal Team
- Handle leave administration including government paid leave claims
- Administration of MOM reporting and government survey
- Handle company Annual Performance Appraisal
- Administer Employee Master’s records and ensure required personal documents are in place and maintain accurate HR database and up-to-date employees’ records
- Support HR departmental projects and assist with special projects as assigned
- Coordinate with relevant business units on manpower movement, contract renewal, confirmation, transfer, promotion, re-employment, resignation, etc along with respective administration
- Provide response to employee’s enquires on HR-related matters
- Handle Staff Pass, Access Card, and other required ID card processing
- Coordinate basic marketing and social media matters on various platforms to attract new talents
- Staff benefits administration and staff monthly expenses claims
- Perform ad-hoc duties as and when being assigned by the Management
Requirements
- Diploma/Degree in any relevant disciplines
- Proficient in MS Office
Interested applicants please email your resume to [email protected]
Megan Ng Su Ting
CEI Registration No.: R23115059
Recruit Express Pte Ltd
EA Licence No: 99C4599
*** We regret that only shortlisted candidates will be contacted.
