- Provide support to manage visitors and calls at all levels within the organization, industry, and community with great frequency of senior-level internal and external business contacts
- Communicate instructions to various individuals and/or departments; provide and obtain information from other managers or external representatives and convey the feedback to the supervisor
- Organize and expedite flow of work through supervisor's office and initiates follow-up action as instructed
- Organize and maintain supervisor's correspondence, records
- Route or answer routine correspondence not requiring supervisor's attention
- Preparation of documents & Information handling
- Prepare the presentation materials and correspondence as requested by the Supervisor
- Collect, summarize and compile relevant business data into reports
- Handle confidential information, files, documents, materials to ensure information security for proper use
- Establish and maintain a proper filing/ database system for easy retrieval and accurate documentation to facilitate information flows.
- May need to attend meetings, seminars, conference, etc. to take notes, minutes and prepare reports
- Collect, update and consolidate the data and commercial samples from country sales forces to support the marketing communications programs covering advertising, promotion, seminars and workshops with the marketing communication team and country sales teams
- Plan and organize regional and global meetings
- Maintain the supervisor's meeting agendas and team appointment/travel calendars and organizes business travels, including reservation of hotel accommodation, ticketing, travel document application, etc
- Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants’ confirmations, hotel reservations), including assistance in preparing documents. May need to attend such meetings to take notes, minutes and prepare reports.
- Prepare and submit travel expenses statement as requested
- Process invoices and create new vendor master
- Assist in orientating new staff joining the department or unit whenever required
- Provide administrative support such as stationery management, general supplies
- Coordinate department internal issues, employee social activities, contact lists updates, etc
- Organize and send prototype samples, product catalogues, marketing samples
[Joy Yeow Zhi Qian]
[Personnel EA Registration Number: R2096261]
Recruit Express Pte Ltd EA Licence No: 99C4599
