Salary: up to $3500
Working Days & Hours: Mon-Fri Office Hours
Location: Woodlands
Job Description:
Personal Assistance to Divisional Chair and Clinical HODs
- Plan, schedule and coordinate meetings/appointments with multiple representatives from various internal and external institutions / organisations.
- Ensure the logistics of the meetings are in place e.g. booking of meeting rooms, set up of projectors etc.
- Prepare meeting materials, distribute meeting agendas related documents and provide secretariat support, when necessary
- Accurate and timely management and updating of Div Chair and Clinical HODs’ calendars
- Assist Div Chair and Clinical HODs to submit conference/business trips application for approval, manage travel plans
- Assist Div Chair and Clinical HODs to prepare conference/travel files and itinerary; complete submission claims for overseas travel and corporate expenses
- Maintain the filing system and records and ensure timely retrieval of such files and records as and when required.
Departmental support to:
- Coordinate for core strategic meetings/regular department meetings and provide secretariat support such as agenda collation, minutes taking and drafting of slides, when required.
- Support on-boarding and off-boarding of staff, including the raising of job requests, mobile phone reimbursement applications, electronic mailing list and physical mailers.
- Manage office facilities, stationery supplies, computer peripherals, name stamp and name card orders
- Ensure collection and distribution of letters and publications delivered
- Assist with the management and tracking of the department’s fixed assets (e.g. laptops), ranging from purchase of replacement laptops to oversee the transfer, condemnation and proper disposal of old laptops/external hard disk to updating of department records regularly, as well as to provide support in WH’s fixed asset verification exercise.
- Assist with preparation and implementation of department events, workshops and trainings.
General
- Coverage for other administrative duties during the absence of colleagues.
- Other general office administrative duties of the department, as assigned.
Job Requirements: Min Diploma in any course w min 2 yrs of relevant secretarial experience, preferably in medical field
Interested candidates, please submit your resume to: [email protected]
Ally Audrey Lok Xin Woon
Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R21102307
