Main Duties
- Equipment Maintenance
- Creation and updating of equipment card, service contracts and service calls in SAP system.
- Extract monthly report of expiring preventive maintenance contracts and send email reminder to users. Invoice processing
- Check, sort and process invoices. Do matching of documents vs SAP system.
- Alert Procurement if mistakes are spotted.
- Liaise with vendors and users for invoices, credit note, installation dates etc..
- Getting approval and signatures from users / managers.
- Print, scan, re-index and save documents into Therefore system and S Drive.
- Filing of documents
- Assist Procurement and Accounts Team with month end and year end closing.
- Assist with quarterly common stock take.
- Any other duties Vendor database
- Request and ensure new vendors fill up the Vendor Registration form before sharing details with Accounts Assistant to create accounts in the SAP system for new vendors.
- Save a copy of the Vendor Registration form in Shared drive. Purchase Order processing
- Review purchase requisitions for completeness and accuracy; follow up on discrepancies with the initiating party/user.
- Identify suitable vendors for the requested items, including corresponding with them on prices, product availability and delivery.
- Review quotations provided and check offered prices against past purchase records.
- Update the price lists when necessary.
- Communicate and negotiate with vendors for improved purchase terms, including reduction in price.
- Process requisitions into purchase orders using the SAP system and any change orders within 24 hours upon receipt of final confirmation from initiating party/user.
- Ensure that all purchase orders are approved by the appropriate authority on a daily basis.
- Send approved purchase orders to vendors and to users initiating the requests.
- Follow up with vendors to ensure that orders are shipped and delivered on promised dates or to expedite deliveries based on users’ requests.
- Respond to users’ inquiries about order status, changes or cancellations.
Minimum Requirements/Qualifications:
- Willing to learn, proactive, fast learner and fast worker.
- Candidate with experience in the use of ERP system such as SAP B1 version and have basic procurement background would be preferred.
- Candidate with experience on dealing with high volume of paperwork /data entry.
- Basic soft skills e.g. Microsoft Excel, Word, Outlook email etiquette, scanning of documents (includes adding /deleting documents before re-indexing and saving).
- Team player with out-going and pro-active personality who is detail-oriented at work, able to adapt well to changes, able to work under pressure and meet monthly / year-end financial closing dateline.
- Good organizational and coordination skill to multi-task.
- Works primarily in the laboratory environment at Customer Site.
- May be required to work independently.
- Relevant training will be provided.
Working Hours: 8.30am – 5.30pm
Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.
We regret to inform that only shortlisted candidates will be contacted.
EA Personnel No: R23116144
EA Personnel Name: Lim Ruo Yi, Rachel
Company Registration Number: Recruit Express Pte Ltd (99C4599)
