Accounts Payable (AP)
- Perform AP-related postings, including AP invoicing, Outgoing payments and creation of fixed asset master data, ensuring accuracy and completeness, in compliance with College policies and internal approval matrix;
- Take charge of paymenDULs and refunds, ensuring timeliness of payments and completeness of paperwork;
- Obtain and reconcile monthly vendors’ Statement of Account, ensuring AP invoices are posted timely for prompt payments;
- Prepare and monitor weekly and monthly AP reports: bank reconciliation, AP Aging and balance-sheet accounts;
- Monitor open AP related transactions: open invoices, budget requisition and purchase orders;
- Process creation and maintenance of vendors in system;
- Serve as key point of contact for Junior school and Whole school communications, including related vendors, internal staff and HQ for invoices, withholding tax and payment related matters;
- Perform Ad-hoc payment processing and send payment advice to vendors, ensuring accuracy of payment;
- Provide periodic guidance to new and existing members of staff over AP related processes;
- Work on continuous improvement on policies and processes to streamline efficiency and effectiveness.
- Work closely with credit card holders to reconcile monthly credit card statements and complete related paperwork approval;
- Reconcile accounting ledgers for month-end reporting;
- Manage filing and archiving of AP documents and admin files;
General Ledger
- Prepare and maintain the accounts and financial reports for designated activities and any other funds or grants;
- Prepare journal vouchers for any internal charge, intercompany charge or journal adjustments;
- Perform fixed asset capitalization for Capex and Construction capital works;
- To liaise with internal and external auditors.
Cash Handling
- Administer, distribute and reconcile petty cash and cash advances closely with Executive Assistants and Academic Administrators;
- Work closely with all petty cash and cash advance holders ensuring timeliness of monthly reconciliation and completeness of approval in compliance with the College policies;
- Prepare and reconcile weekly and monthly petty cash reports, including monthly cash count and cash reconciliation reports.
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Requirements
- Minimally diploma in accounts
- preferably able to start work on short notice
Interested and qualifed candidates, please send in your application to [email protected]
Ivy Yong Shi Mei
R2198995
Recruit Express Pte Ltd 99C4599
