Job Responsibilities
- Manage procurement process (raise PR to vendors in ISS system, follow up on PO, ensure job completion and endorsement at site).
- Assist to resolve on the daily issues with Sites, Finance & Procurement (ISS system PR/PO/GRN/Invoice).
- Maintain / Update the Excel Master Tracker on ISS Quotes, PO, DO, Invoice & Client Billing status.
- Follow up with Client on the Client PO to process ISS PR.
- Consolidate all ISS Quotation, Vendor Delivery Order or Service Order, Job completion and Client Purchase Order email to Finance for billing to Client.
- Ensure submission of GRN / Vendor Invoice to Finance.
- Ensure that all documentation is maintained in proper order.
- Follow up on outstanding documents from PR to Billing.
- Sort and distribute incoming mail. Prepare outgoing mail for pick-up or courier.
- Support and backup for Receptionist role.
- Undertake other duties or ad-hoc tasks as assigned by the Superior.
Job Requirements
- 5 day work week, 9am to 6pm
- Good administration and mathematical skills.
- To be thorough and pay attention to details and cost.
- Good working knowledge of MRP/ SAP system and Microsoft Office - Word, Excel, Power point and Outlook.
- Team oriented and able to work independently.
- Ability to provide efficient, timely, reliable, and courteous service to customers.
- Experience of working within a demanding, fast-paced environment.
- Excellent written and verbal communication skills.
- Good working attitude and good attendance.
Working Location: 1 Harbourfront Place #09-01, Harbourfront Tower One Singapore 098633
