Job Details:
- Work Hours : Mon – Thur: 8.30am to 5.45pm , Fri: 8.30am to 5.15pm
- Contract: Immediate to 31 Mar 2026
Job Responsibilities:
Administrative Management
- Coordinate and maintain accurate records of student candidature matters, including milestone tracking,
extensions, and program variations - Process and monitor student enrolment status, ensuring compliance with university policies and
regulations - Maintain comprehensive documentation of all candidature processes and procedures
- Generate regular reports on student progression and milestone completion
Thesis Advisory Committee (TAC) Administration - Coordinate the establishment of TACs for new research students
- Schedule and organise regular TAC meetings
- Process TAC reports and follow up on recommendations
- Maintain records of supervisor arrangements and any changes
- Facilitate communication between students, supervisors, and committee members
Qualifying Examination Management - Coordinate the scheduling of qualifying examinations
- Liaise with faculty to arrange examination panels
- Prepare and distribute relevant documentation to all parties
- Process examination outcomes and maintain records
- Follow up on any required revisions or resubmissions
Thesis Milestone Management - Monitor and track student progress against key candidature milestones
- Send timely reminders to students and supervisors regarding upcoming deadlines
- Process milestone documentation and maintain records
- Coordinate review panels for milestone presentations
- Provide administrative support for confirmation of candidature processes
Thesis Submission and Examination - Guide students through the thesis submission process
- Verify formatting and submission requirements are met
- Coordinate with examiners and process examination arrangements
- Track examination progress and follow up on delayed responses
- Process examination reports and coordinate revision requirements
Student Support and Communication - Provide guidance to students regarding candidature procedures and requirements
- Respond to inquiries about milestone processes and thesis submission
- Maintain regular communication with students regarding their progression
- Organise information sessions and workshops on candidature processes
- Create and update guidance materials for students and supervisors
Job Requirements:
- Possess a recognized Diploma in higher education, arts management, or a related field.
- Proficient in MS Office Suite (Excel, Word, etc.), as well as collaboration tools such as Teams and Zoom.
- A minimum of 1 year of administrative experience, preferably in an Institution of Higher Learning (IHL)
environment. - Excellent proficiency in both written and spoken English, with strong communication skills to engage
effectively with a diverse range of stakeholders. - Proven administrative skills with experience providing support to executives.
- Highly organized and meticulous, with strong attention to detail and the ability to prioritize and manage multiple tasks simultaneously.
- Compassionate and able to build rapport with various stakeholders.
- Demonstrated ability in coordination and follow-up, ensuring tasks are completed efficiently.
- Strong time management abilities,combined with a pleasant demeanor, self-motivation,
professionalism, responsibility, and efficiency.
Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile
https://sg.go.persolkelly.com/job/apply/10695
Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.
We regret to inform that only shortlisted candidates will be notified.
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