Equipment Maintenance
- Creation and updating of equipment card, service contracts and service calls in SAP system.
- Extract monthly report of expiring preventive maintenance contracts and send email reminder to users.
Invoice processing
- Check, sort and process invoices. Do matching of documents vs SAP system.
- Alert Procurement if mistakes are spotted.
- Liaise with vendors and users for invoices, credit note, installation dates etc..
- Getting approval and signatures from users / managers
- Print, scan, re-index and save documents into Therefore system and S Drive.
- Filing of documents
- Assist Procurement and Accounts Team with month end and year end closing.
- Assist with quarterly common stock take.
- Any other duties
Vendor database
- Request and ensure new vendors fill up the Vendor Registration form before sharing details with Accounts Assistant to create accounts in the SAP system for new vendors.
- •Save a copy of the Vendor Registration form in Shared drive.
Purchase Order processing
- Review purchase requisitions for completeness and accuracy; follow up on discrepancieswith the initiating party/user.
- Identify suitable vendors for the requested items, including corresponding with them onprices, product availability and delivery.
- Review quotations provided and check offered prices against past purchase records.
- Update the price lists when necessary.
- Communicate and negotiate with vendors for improved purchase terms, includingreduction in price.
- Process requisitions into purchase orders using the SAP system and any change orderswithin 24 hours upon receipt of final confirmation from initiating party/user.
- Ensure that all purchase orders are approved by the appropriate authority on a daily basis.
- Send approved purchase orders to vendors and to users initiating the requests.
- Follow up with vendors to ensure that orders are shipped and delivered on promised datesor to expedite deliveries based on users’ requests.
- Respond to users’ inquiries about order status, changes or cancellations.
Requirements
- Min N / O / NITEC / Diploma in any courses
- Some experience in order processing / sales support exp
- Able to start work immediately
Salary range: $2K to $2.4K
LIfe science MNC
Interested candidates, please forward your resume to [email protected]
Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)
