Location: Suntec area
Basic + VB
EA to CEO
Job Summary:
We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.
Key Responsibilities:
- Executive and Administrative Support:
- Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare reports, presentations, briefs for meetings, and meeting of minutes.
- Act as a gatekeeper for the CEO, handling correspondence and inquiries
- Handle sensitive information with the utmost confidentiality.
- Project Management:
- Assist the CEO in managing and tracking key projects and deliverables.
- Lead and coordinate special projects as assigned by the CEO.
- Perform research and provide analysis on topics as directed by the CEO.
- Monitor project timelines and deliverables, ensuring alignment with company goals.
- Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.
- Meeting Management and coordination:
- Schedule, organize and attend meetings, taking minutes and following up on action items.
- Assist in the preparation of meeting agendas, documentation, and follow-ups.
- Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.
- Travel and Event Coordination:
- Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
- Organise and manage events, both internal and external, in support of the CEO’s initiatives.
- Communication Management:
- Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
- Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
- Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
- Represent the CEO in meetings and events when necessary.
- Operational Excellence:
- Identify and implement process improvements to enhance the efficiency of the CEO’s office.
- Develop and maintain systems to track key metrics and performance indicators.
7. Confidentiality:
- Handle sensitive and confidential information with discretion and professionalism
- Ensure security and confidentiality of information relating to the CEO’s responsibilities.
Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
- Superior organizational and time-management skills.
- Ability to manage multiple priorities and work under pressure.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite and other relevant software.
Preferred Skills:
- Strong project management capabilities.
- Experience with strategic planning and business operations.
- Ability to work independently and collaboratively.
- Exceptional problem-solving skills and attention to detail.
HOW TO APPLY:
Interested applicants, please click on “Apply Now”or email [email protected]
We regret only shortlisted candidates will be notified.
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EA License No: 19C9950
EA Personnel: Lim Wei Jye (Jaylyn)
EA Personnel Reg No: R24121213
