Job Responsibilities include, but not limited to:
- Source for all goods and services (both locally and overseas) and to ensure that all purchases made through Purchasing Department are bona fide, properly authorized and conforms to prices and quality specifications and standards.
- Conduct annual review of the procurement strategies and policies.
- Verify goods purchased and delivered are at competitive prices; qualities conform to specifications and standards; and are delivered on time.
- Advises user departments on economic order quantities, lead times, etc so that ordering and holding costs are minimized without jeopardizing material availability.
- Develops implements and maintains an efficient, effective and objective vendor evaluation and selection system.
- Continuously monitors and evaluates vendor performance and ensure that purchasing efficiency and effectiveness are at their highest possible levels and resolve dispute quickly and professionally.
- Stay updated with market changes, new products and services in order to continuously look for opportunities to reduce purchase costs without compromising on quality or delivery.
- Maintains accurate and comprehensive information on all purchases made, filing purchasing records.
- Ensures all tender-related matters such as Tender Notice Advertisement, Tender Closing, Opening Tender Witnessing and Contracts drawing are in accordance with the Contract Administration Unit.
- Regularly monitors stock supplies to ensure adequate supply at all times for a smooth operation.
- Check completion and authorization of all purchase requests and purchase orders and that the right expense code numbers are utilized.
- Ensures the smooth running of the Purchasing & Store Inventory modules of the BIRCHSTREET system.
- Supervise and provide guidance to Purchasing Executives and Storekeeper.
- Conduct staff assessment and provide recommendations to management.
- Adhere to good Corporate Governance and Ethics Practices in the day-to-day operations based on operational processes, policy, rules and regulations.
- Prepare Monthly Agenda for sub committee meeting.
- Oversees the store team and manage inventory.
- Perform other duties as may be assigned by Management.
Key Attributes:
- Diploma or equivalent in procurement field.
- Relevant experience (preferably in F&B industry), at least minimum 6 years of working experience in managing organisation procurement process; including managing quotation / tender document publication at various platform, quotation / tender evaluation, recommendation and award.
- Strong knowledge of procurement policies, procedures, and finance policy and manual.
- Good interpersonal and communication skills.
- Meticulous and attention to details.
- Lead a team of purchasing staff and storekeeper.
