Admin Assistant (Healthcare Events/ Pharma)
6Months Contract
Location: Tuas
Up to $3,500 depending on experience
Industry: Pharmaceutical
IMMEDIATE VACANCY
Our client aims at creating a new manufacturing concept consisting of a new generation of evolutive multi-product facilities, modular, adaptable, and agile, leveraging new disruptive technologies, to better address vaccine business challenges
Responsibilities:
Sales & Marketing Support – 85%
- To provide general Sales & Marketing administrative support to the assigned Business Unit(s) and/or department(s).
- Manage events including raising of purchase order, submission of documentation and co-ordination of payment process using internal systems.
- Effectively manage documentation and filing of communications, materials, reports and documents to support ease of retrieval and sharing of information within the admin team
- Manage external storage with suppliers, including shipment arrangement, stock check and restock.
- Assists in team members’ onboarding and offboarding
- Manage SharePoint for the team
Calendaring and logistics arrangement – 15%
- Manage Head of Department appointment schedule and calendar by effective planning and scheduling of meetings, conferences, teleconferences, and travel.
- Support travel arrangements (e.g. hotel, air travel booking, ground transportation, visa application, etc.) and process expenses for Head of Department
- Provide organization and administrative support for and during meetings (as required)
- Maintain updated country organization charts, contact lists and distribution lists
- Provide support on any ad-hoc assignments as required from time to time.
Requirements
- Minimum 5 years’ experience in supporting senior manager or above. Prior experience in managing events in healthcare industry
- Strong planning, organising, co-ordination and follow- up skills
- Ability to maintain information with discretion and diplomacy
- Proficient in Microsoft Office
Lim Pey Chyi (Apple) - [email protected]
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423
