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Aims Manpower Solutions Pte. Ltd.

Corporate Secretary

Full-time

Singapore, Singapore

Sales / Marketing

1 month ago

We are currently seeking a high caliber candidate to join our Corporate Services team as Corporate Secretary. Board and Committee Support:Organize..

We are currently seeking a high caliber candidate to join our Corporate Services team as Corporate Secretary.

Board and Committee Support:Organize and schedule board and committee meetings.
Prepare meeting agendas, minutes, and resolutions.
Ensure that accurate records of meetings and decisions are maintained.
Provide the board and its committees with necessary documentation and reports for decision-making.
Corporate Governance:Advise the board on corporate governance matters and best practices.
Ensure the organization complies with applicable laws, regulations, and internal policies.
Facilitate board training and orientation programs.
Oversee the proper administration of board elections and annual general meetings (AGMs).
Regulatory Compliance:Ensure the company meets its statutory and regulatory requirements (e.g., filing annual reports, maintaining statutory registers).
Act as the main point of contact for regulatory bodies and government agencies.
Monitor legislative changes and ensure that the company adjusts to new regulatory developments.
Records and Documentation Management:Maintain and update statutory books, including registers of shareholders, directors, and officers.
Ensure proper safekeeping of corporate records, including charters, bylaws, and amendments.
Administer shareholder relations, including managing shareholder communications and distributing dividends or proxies.
Stakeholder Communication:Serve as a key liaison between the board of directors and shareholders.
Handle sensitive and confidential information, facilitating clear communication on critical issues.
Manage relations with investors, handling their inquiries and concerns.
Legal and Risk Management:Provide legal and strategic advice to the board on corporate matters.
Manage litigation, contracts, and other legal risks in collaboration with internal or external counsel.
Ensure the company's risk management policies are current and effective.
Other Duties:Support the company’s ethical standards and ensure compliance with ethical guidelines.
Assist with mergers, acquisitions, and restructuring activities as needed.
Oversee the company's annual report and other corporate filings.

Qualifications:

Diploma, degree or other professional qualification in a related discipline such as legal studies, business administration, or accountancy
ICSA qualification (or currently pursuing the ICSA qualification)
Good knowledge of Singapore Companies Act and ACRA requirements
3 years or more of experiece is corporate secretarial experience in a corporate secretarial, accounting, law firm or listed company will be an advantage
Knowledge of local and international corporate law, tax, and regulatory frameworks.
Proven experience as a corporate secretary or in a related legal/compliance role.
Excellent organizational, communication, and interpersonal skills.
High level of integrity and ability to handle confidential information.