Position Overview:
Aprisium Pte Ltd is looking for a proactive and organized Admin Executive to join our team. In this role, you will support the smooth operation of our daily activities, manage administrative tasks, and contribute to a productive office atmosphere. The ideal candidate is well-organized, detail-oriented, and can work both independently and collaboratively.
Key Responsibilities
- Handle all general office administration tasks, including filing, data entry, and document management.
- Maintain office supplies by keeping inventory and placing orders as necessary.
- Manage incoming and outgoing correspondence, including emails, mail, and calls.
- Ensure the office environment is clean, organized, and well-stocked.
- Coordinate meetings, appointments, and travel arrangements for senior management and team members.
- Prepare and distribute agendas, minutes, and other necessary documents for meetings.
- Assist in onboarding new hires by preparing induction materials and arranging necessary equipment.
- Assist with processing invoices, expense claims, and other finance-related documentation.
- Manage petty cash and office expenses, ensuring proper documentation and reporting.
- Liaise with external vendors and service providers for IT system services, contract renewal, maintenance, billing and payment inquiries.
- Serve as the main point of contact for internal and external stakeholders regarding office-related inquiries.
- Support CEO by coordinating meeting schedules, email communications, and follow-ups.
- Support the company events, team-building activities, and other employee engagement initiatives.
- Ad-hoc administration in other work areas as and when required/ necessary.
Qualifications and Requirements:
- Degree in Business Administration or a related field preferred.
- Minimum 2 years of administrative experience, preferably within a startup or technology environment.
- Excellent communication and interpersonal skills with the ability to work effectively with all levels of the organization. English written and spoken is a must.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced startup environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office software and tools.
- Excellent organizational skills, attention to detail, and problem-solving ability.
- Experience with event coordination and vendor management.
Personal Attributes:
- A positive, can-do attitude with a willingness to take ownership of tasks.
- High level of discretion and confidentiality.
- Ability to adapt to changing priorities in a growing company.
Why Join Aprisium?
- Be part of a dynamic and innovative team that is pioneering the future of environmental sustainability through cutting-edge IoT technology.
- Work on real-time monitoring solutions that have a meaningful impact on global water quality and sustainability.
- Opportunity to grow within a fast-paced startup environment with room for professional development.
- Competitive salary and benefits package.
Be a part of Aprisium Family
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment regardless of race, color, sex, age, religion, sexual orientation, gender identity, or marital status. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep
At Aprisium, we are committed to ensuring your personal information is protected and never misused. Personal data collected will be used or disclosed only for the purposes of your job application and potential employment with Aprisium Pte Ltd, such as for assessing and evaluating your suitability for employment in any current or prospective position within the organization and verifying your identity and accuracy of the personal details and other information provided.
By submitting your application for this position, you consent to:
a) The collection, use and disclosure of your personal data by Aprisium for the purposes of your application and potential employment with Aprisium, including disclosing such personal data to any of Aprisium’s subsidiaries, affiliates or related corporations (if necessary for the processing of your job application); and
b) Aprisium’s retention of your personal data for 1 year for consideration of future job opportunities (where applicable)
We thank all candidates for your interest in Aprisium Pte Ltd, and regret that only shortlisted candidates will be notified.
