Job Description:
We are seeking a meticulous and highly organized Operations Admin to join our team in managing heavy equipment sales and rental operations. The role primarily involves data entry into Excel spreadsheets or Resource systems, requiring extensive computer literacy and proficiency in spoken and written English. The ideal candidate will be responsible for organizing paperwork, service chits, and inputting data accurately and promptly on a daily basis. They must exhibit strong attention to detail and persistence in ensuring paperwork is organized and processed efficiently.
*Key Responsibilities:*
1. Data Entry:
- Accurately input data into Excel spreadsheets or Resource systems.
- Ensure timely and error-free data entry on a daily basis.
2. Paperwork Organization:
- Organize and maintain paperwork related to sales, rentals, service chits, and other operational documents.
- Chase for paperwork as necessary to ensure smooth operations.
3. Document Preparation:
- Prepare lifting plans, risk assessments, and site requirements documents for the operations team.
- Ensure all necessary documents are completed and filed appropriately.
- HDB, NEA, MOM, LTA and other official boards' related application will be needed as a duty to update and apply.
4. Operator and Site Hours Management:
- Tally operators' working hours and site hours to ensure accurate records.
- Prioritize the tracking of operators and site working hours.
5. Customer Order Management:
- Periodically check orders from customers through the intranet system.
- Coordinate with the operations team to prepare and deliver orders promptly.
*Additional Responsibilities:*
- Assist in the expansion of operations by adapting to new tasks and responsibilities as needed.
- Collaborate with other team members to streamline processes and improve efficiency.
- Maintain confidentiality of sensitive information and adhere to company policies.
*Requirements:*
- Proficiency in computer literacy, particularly in Excel and Resource systems.
- Strong spoken and written English communication skills.
- Meticulous attention to detail and accuracy in data entry and paperwork organization.
- Ability to work independently and prioritize tasks effectively.
- Persistence and determination in chasing paperwork and ensuring timely completion.
- Flexibility to adapt to changing responsibilities and expanding operations.
*Note:* This job description is non-exhaustive and may evolve based on the company's growth and operational needs.
