Operations Admin Executive
· Support Operations Admin Manager in carrying out any tasks assigned
· Work closely with the Division Managers to provide administrative support for Ops
· Checking and preparation of License Agreements; facilitation for signatories
· Drafting letters to tenants, landlords, authorities, and vendors etc.
· Liaise with external parties such as landlords, authorities, and vendors as required
· Application, renewal, and cancellation of licences and permits timely, including follow-up on the required documentations (such as for SFA, Liquor, Tobacco, Halal, Change of Use etc.)
· Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry
· Monthly checking of NEA website for spring cleaning closure and/or renovation of stalls/ outlets to inform
· Completion of forms for submission of requests
· Checking and processing of invoices for signatories
· Meeting attendance and minutes taking where required
· Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licences etc.)
· Perform menu and listing updating
· Dissemination of emails, letters, and other information to departments
· Compilation/ consolidation of data and information
· Maintain accurate and up-to-date upkeep of records in system
· Ensure proper filing of documentations
· Assist on insurance-related matters
· Preparation duties for festive season or events
· Inventory issuance and management
· Cover reception duties when required
· Other ad-hoc duties as assigned
Qualifications:
· Minimum Diploma.
· Preferably with relevant experience in operations admin or administrative roles within the F&B industry.
· Strong organizational and multi-tasking skills.
· Detailed and meticulous.
· Proficient in Microsoft word, excel and powerpoint.
· Excellent communication and interpersonal skills.
· Ability to work in a fast-paced environment and adapt to changing priorities.
